Episode 13: Good governance in practice: holding meetings

Meetings are an essential part of running a registered organisation. They are the place for decision-making, sharing information, asking questions and solving problems. 

The Fair Work (Registered Organisations) Act 2009 (the RO Act) requires the rules of registered organisations to govern how certain meetings are conducted in organisations and branches.  However, effective governance practices for conducting meetings go beyond the requirements in the RO Act.

In this episode of ROCpod we focus on key concepts like notice requirements, minute-taking, quorums and proxies, and provide real-life examples to illustrate how you can achieve best-practice for the conduct of meetings. 

Episode highlights

3:15:      Holding virtual meetings during the covid-19 pandemic
5:20:      The importance of knowing your rules
8:50:      Giving notice for a meeting
12:20:    Meeting agendas
15:12:    Be inquisitive and ask questions 
16:40:    The recording and access of minutes
20:55:    Proxies and how they may interact with quorum rules

Episode 13 transcript

Supporting resources:

Conducting meetings fact sheet

Officer induction kit  Refer to page 12 for an activity about identifying the meeting procedures in your organisation’s rules


ROCpod is the official podcast of the Registered Organisations Commission. It is copyright to the Commonwealth of Australia. The opinions expressed in ROCpod are the opinions of the particular speaker and not necessarily the opinions of the Registered Organisations Commission. This information is general and is not intended to be comprehensive, it is designed to assist in gaining an understanding of the relevant provisions of the legislation, the ROC and its work. The ROC is not able to provide legal or accounting advice. For further information please see the materials on our website www.roc.gov.au or contact us at regorgs@roc.gov.au